Multiple Locations or Departments?

- IF ANYONE HELPS AT MORE THAN ONE LOCATION OR DEPARTMENT your locations should all be included in one WhenToHelp account. This way Helpers will never be double-booked across locations.

Locations or departments are added to an account by making location-specific Position names and then you can Group the Positions for quick viewing of each location.

Ex. Create Position names like:

• Driver - Dept 1

• Driver - Dept 2
  or

• Dept 1 Driver

• Dept 2 Driver 

You then have the flexibility of viewing any combination of these Positions (all Helpers at one store or all Drivers across all locations etc.) Helper's can set their own "Position Preferences" to indicate which Locations they prefer. 
 

Note: When locations are included in one account they must be Published at the same time. Publishing a schedule week affects all positions and locations in that one account. To Publish locations separately use separate WhenToHelp accounts (see below). Also, if you put all locations in one account we currently do not have a way to restrict certain Coordinators to only edit or view certain positions, volunteers or locations.

We do not normally recommend having more that 200 Helpers in one account as it may make some of the displays hard to navigate slower to display.
 

- IF NO ONE HELPS AT MORE THAN ONE LOCATION OR DEPARTMENT and the department/locations are handled separately you can create different WhenToHelp accounts. This allows you to create and publish totally separate schedules at different times.

FULL VERSION Users: Full Version users can also have separate WhenToHelp accounts linked for billing purposes so you make one payment for your combined total Helpers across accounts. You also may request an "Administrative Account" so that you can view and run reports across multiple accounts. Full Version users click here for instructions on how to link accounts.