UnPublish - Retracting a Schedule

 

Schedules should not be published until they are as complete as possible.  After publishing, the Helpers can see the schedule online when they sign in and every time you make a schedule change, automatic notifications go out to the affected the Helpers. If you have a lot of changes to make to an already Published schedule, you may want to retract the schedule by using UnPublish or you can turn off notices on your SETTINGS page - make your changes, and then send a message to all Helpers telling them to check the updated schedule.  

 

UnPublishing normally sends out a message to all Helpers who already received the schedule telling them that the schedule is retracted and that a new one will be sent at a later time. Helpers who did not receive an e-mail or who did not sign in to see the schedule will not be aware that it was ever published. 

 

UnPublishing makes the schedule unavailable to Helpers online and sets your schedule page back to Unpublished - allowing you to use all the functions available for weekly Unpublished schedules (AutoFill, Import & Clear/Delete) and stops notices from going out when you make changes. 

IMPORTANT NOTE: If a published schedule has shifts on the tradeboard or in process and you unpublish the week and reassign one of those shifts it will remain on the tradeboard or in process and look like the new Helper wants to trade. This can result in confusion. Be sure to check the tradeboard before unpublishing and approve or deny any pending pickup requests.

To UnPublish a Published Week:
From any weekly Schedule View:

When you have finished making your changes and you are ready to republish the schedule you can click Publish.

 

Related Topics: 

Making Changes (after Publishing) 

Why Publish a Schedule?